Outsourcing PQQ & Bid Writing

More and more businesses across the UK are deciding to outsource some of their important functions.  By doing so they are able to save time and money and additionally, outsourcing,  is now seen as an effective way of growing a business.

Take the way you deal with tenders for example. Whether you are a director who spends late nights completing tender responses or it falls under your remit as part of the marketing or sales team, dealing with any stage of the tender process can be time consuming and sometimes extremely stressful.  When responding to tenders, although many people will have 101 other things to do, because it comes with a deadline, it has to take priority.

Many people will leave themselves just enough time to complete the document but because there is no time to spare, it is often rushed and may end up looking like the last submission that was made; and that was probably rushed too.  More importantly, it probably wasn’t successful either.  There are no short cuts if you want to tender successfully.  Each response needs to be well thought out and not just a copy and paste exercise because there wasn’t enough time.

So why do people put themselves through it?

Tenders are a great way of growing a business, particularly if you view the public sector as a valuable route to market. In order to reap the benefits of tendering you have to take it seriously and put a strategy in place. But if you don’t have the time and resources to do this then there are only two options:

1.       Continue to work long and stressful days for little reward

2.       Save time and win more tenders by outsourcing

Outsourcing has obvious benefits, the main one always being that it saves time and outsourcing PQQs and tenders is no different.

One of the main worries people have about outsourcing such a personal part of the business is the fear that the person writing it might not have the in-depth knowledge of their particular industry. It is a valid concern but one that can easily be alleviated. 

For example, here at S2 we work with clients from a range of industries and it goes without saying that the more experience we have in a particular industry then the quicker we are able to work. However, we are always working in new industries and our approach is always the same – the end result being a tailored, compelling and strong response.

Because we are not immersed in any particular industry, it enables us to take a fresh approach to the bid, thereby ensuring only relevant information is included and industry specific jargon and abbreviations are avoided. This appeals to the buyer as it enables them to identify, more easily, where they should be awarding points, rather than having to trawl through block after block of text.

Another thing to remember is that procurement teams are not always made up of industry experts so even more reason to be clear and concise.  If the answers contained too much information or industry jargon, it would make it more difficult for the evaluator to understand which would impact on your ability to score higher marks.

In summary, the main benefits of outsourcing your PQQs and tenders are:

• You will free up hours, days or even weeks to work on other things.
• You can get back your evenings and weekends.
• Busy sales teams can spend time following up leads and prospects rather than completing paperwork.
• Your tender responses will be completed by experts who do have the time and more importantly the experience and knowledge of tendering to ensure your submission is the best it can possibly be.
• Your chances of winning more tenders will genuinely improve.

So, if the tender process is costing you too much time or money, why not get in touch with S2 today to see how we can help.

We offer a range of services from tender searches to complete bid management. Many of our clients choose to work with us because of the benefits and pricing structure that we offer. You can see what our clients have to say about us here.  

Whether you are looking for a short term solution for a current bid or you are keen to outsource PQQs and tender writing on a long term basis, S2will have the package to meet your requirements.